Ledgent Finance & Accounting is seeking an experienced Accounts Payable Specialist to assist our mission-driven client. This is a temporary to hire position and is fully onsite. This Accounts Payable Specialist position will oversee and execute full-cycle accounts payable processes with a high level of accuracy, timeliness, and professionalism. The ideal candidate has 5+ years of Accounts Payable experience, strong knowledge of QuickBooks and Bill.com, and a proven ability to manage high-volume invoice processing, vendor relationships, and month-end close activities.

Key Responsibilities

Full-Cycle Accounts Payable

• Process a high volume of invoices accurately and efficiently, ensuring proper coding, approvals, and documentation.
• Manage weekly payment runs via ACH, check, credit card, and Bill.com.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain up-to-date vendor files, including W-9s and payment information.
• Review and validate expense reports for compliance with company policies.
• Prepare AP aging reports and assist with cash-flow forecasting.

Systems & Tools

• Utilize QuickBooks for invoice entry, account reconciliation, and reporting.
• Manage invoice workflows, approvals, and payments within Bill.com.
• Support system integrations and AP process improvements as needed.

Month-End & Reporting

• Assist with month-end closing activities including accruals, account reconciliations, and AP-related entries.
• Provide accurate AP data to Accounting and Finance teams for internal reporting.
• Maintain audit-ready documentation and assist with internal/external audits.

Vendor Management

• Serve as the primary point of contact for vendors regarding billing, payments, and account status.
• Build and maintain strong vendor relationships while ensuring compliance with company policies.

Qualifications

• 5+ years of hands-on, full-cycle Accounts Payable experience.
• Proficiency with QuickBooks and Bill.com (required).
• Bachelor's degree in Accounting/Finance
• Strong understanding of GAAP as it relates to AP processes.
• High attention to detail and strong organizational skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Excellent communication and customer service skills.
• Intermediate Excel skills (VLOOKUPs, pivot tables a plus).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.